Privacy Notice
Your personal information is protected by the UK General Data Protection Regulation (UK GDPR).
What Personal Information We Collect
We only collect the following information:
• Name
• Phone number
Why We Collect Your Information
We use your information to:
• Communicate with you about club activities, updates, and events
• Manage membership and participant communications
Lawful Bases for Processing
Under UK GDPR, we rely on the following lawful bases to process your personal information:
• Legitimate Interests – We need to contact members, coordinate activities, and operate the club safely and effectively.
• Consent – When you voluntarily provide your details and agree to be contacted.
How Your Data Is Stored
Your information is stored securely in Google Docs (Google Workspace). Access is restricted to club organisers only.
How Long We Keep Your Data
We keep your details while you are an active member. If you leave the club or request deletion, your information will be securely removed.
Who We Share Your Information With
We do not sell, share, or transfer your information to any third parties.
Your Data Protection Rights
Under UK GDPR, you have the following rights:
• Right of Access – request a copy of your personal information
• Right to Rectification – correct inaccurate details
• Right to Erasure – request deletion of your information
• Right to Restrict Processing – ask us to limit how we use your data
• Right to Object – object to our use of your data
• Right to Complain – contact the Information Commissioner’s Office at ico.org.uk
Restrictions on Processing Your Personal Information
You can request that we stop or limit processing your information. We will respond within one month.
Contact Us
If you have any questions about this notice or want to make a GDPR request, please contact: